It is very simple. When you turn in a story to your editors, e-mail a copy to: firstname.lastname@example.org. Subject line should be the section and the number of the story for you. For example, if you write for Sports and it is your first story of the quarter, the subject line should be: Sports 1.
Include the contact sheet at the end of the story so it all comes in one Word document. I do NOT want the edited copies or what runs in the paper. I want the version that you turned in because you felt it was ready for the paper at that time.